Shipping & Receiving/Mail Clerk

Posting Details

Position Summary Information

Position to be Filled Shipping & Receiving/Mail Clerk
PVA Number 17-043
Employment Type
Months Per Year Twelve (12) Months
Minimum Required Education/Training

Equivalent to completion of the twelfth grade.

Possession of, or ability to obtain, an appropriate, valid driver’s license.

Possession of, or ability to obtain, an appropriate certification to operate forklift.

Minimum Required Experience

Two years warehouse or delivery experience and experience processing various classes of USPS mail are preferred.

Preferred Education/Training, Experience, Skills
Special Instructions to Applicants
Application Deadline 11/19/2017

Extended Job Description


To perform a variety of duties in support of the college materials processing function including the receipt, storage, issuance and inventory of materials, supplies, tools and equipment; and to process the mail including distribution of incoming and outgoing mail.

Supervision Received/Exercised

Receives general supervision from upper level supervisory staff.

Exercises no supervision.

Essential Functions

Receive, stock, and issue materials and supplies; verify incoming shipments for appropriate quantity and quality.

Inventory supplies and materials; report replacement needs; assist in annual inventory.

Pick up the mail from the post office; sort and deliver mail to various college departments; collect and deliver inter-office mail; prepare outgoing mail with appropriate postage; prepare and package items for outgoing shipments.

Maintain files; compile records of supply transactions; input and retrieve data from various systems such as Colleague and Softdocs.

Deliver incoming materials, supplies and equipment to appropriate college departments; travel to various facilities as necessary including the Burgaw Center, North Campus, and Surf City.

Process invoices, and purchase orders ensuring appropriate approvals are obtained; requisition and purchase a variety of supplies via a college issued P-Card.

Operate various equipment including a forklift, postage machine, bar code scanner, name plate engraver, computer, and office machines; unload, lift and carry materials and supplies as necessary.

Process fleet vehicles for college use.

Other Important Functions

Handle incoming and outgoing hazardous materials.

Maintain warehouse in a clean and orderly manner.

Collect locked bank bags from the Burgaw Center, North Campus, and Surf City and deliver to business office

Perform related duties and responsibilities as required.

Work with the Equipment Inventory Coordinator

Work at North Campus on an as needed basis.

Knowledge of

Modern warehousing procedures.

Inventory procedures and forms.

Laws and standard operating procedures regarding the processing of U.S. mail and inter-department mail.

Basic principles and procedures of record keeping and basic accounting skills.

Modern office procedures, methods and computer equipment.

Safe work practices.

Basic mathematical principles.

Ability To

Understand and apply U. S. postal regulations concerning all classes of mail.

Organize, stock and issue supplies and equipment.

Prepare and maintain Material Safety Data Sheets (MSDS).

Maintain accurate records.

Operate various equipment including a forklift.

Operate a computer and maintain computerized records.

Perform simple arithmetic computations.

Understand and follow oral and written instructions.

Understand and apply Department of Transportation regulations for shipping merchandise including
hazardous materials.

Maintain effective audio-visual discrimination and perception needed for:
• making observations
• communicating with others
• reading and writing
• examining incoming materials and supplies and outgoing packages
• operating assigned equipment.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
• walking, standing or sitting for extended periods of time
• lifting, stooping, climbing, bending and carrying materials
• work outside in extreme weather conditions
• operating assigned equipment.

Maintain mental capacity which allows the capability of making sound decisions.

Communicate clearly and concisely.

Establish and maintain effective working relationships with those contacted in the course of work.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. Do you have two or more years of warehouse or delivery experience and experience processing various classes of USPS mail?
    • Yes
    • No
  2. * Please indicate your referral source
    • Job Posting/Employee at CFCC
    • NC Employment Security Commissions
    • Job Posting at Other College/University
    • Newspaper (please list below)
    • Internet Site (please list below)
    • Other (please list below)
  3. Please specify details, if applicable

    (Open Ended Question)

  4. * I UNDERSTAND that CAPE FEAR COMMUNITY COLLEGE requires a complete description of work history with all employment experience detailed to be considered for employment. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish before submitting your application. Applications will be considered incomplete if "see resume" is indicated on your work history.)
    • Yes, I understand and have fully completed all requirements.

Applicant Documents

Required Documents
Optional Documents
  1. Resume/CV
  2. Cover Letter
  3. Unofficial Transcripts
  4. Other Documents 1
  5. Training Certification