PT Assessment Retention Specialist

Posting Details

Position Summary Information

Position to be Filled PT Assessment Retention Specialist
PVA Number PT-17-068
Employment Type Part Time (PT)
Hourly Rate $14.00
Minimum Required Education/Training

Bachelor’s Degree from a regionally accredited college or university

Minimum Required Experience

One year prior experience in adult education, educational or business setting required.

Preferred Education/Training, Experience, Skills

• Bachelor degree in education, administrative, counseling field.
• Student assessment, analysis and advising.
• Adult Education teacher or staff
• Strong data entry, organizational and office management skills

Special Instructions to Applicants

• Flexibility in work hours (including occasional evenings) desirable along with the ability to travel to off-campus locations if requested.

NOTE: This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.

Applicants who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master’s degree conferred by a regionally accredited college or university in the United States.

Application Deadline 02/26/2018

Extended Job Description


To perform a variety of administrative duties and assist in coordinating various Academic and Career Readiness programs to aid in the recruitment, retention and transition of students.

Supervision Received/Exercised

• Receives general supervision from the Director and Coordinators of Academic and Career Readiness
• Exercises no supervision.

Essential Functions

• Provide information to the public, students, instructors and staff regarding ACR programs within the scope of all ACR policies and procedures including testing, local and state compliance expectations, and reporting.
• Demonstrate strong Customer Service skills at all times.
• Input data in the College database accurately and efficiently.
• Maintain a level of organization that is accessible and transparent to other team members.
• Assist with student registrations and orientations, testing and placement.
• Provide instructors with relevant student documentation to aid in appropriate instruction.
• Verify and review forms for completeness and conformance with established regulations and procedures.
• Maintain knowledge of local and state compliance policy and procedure.
• Attend and conduct training and other staff development.
• Maintain student academic records including demographics, registration, attendance, grades and credits.
• Coordinate with instructors, Senior Technician, and LEIS Coordinator regarding accurate student data.
• Collaborate with Coordinators to maintain and improve various program requirements and offerings and to market our programs to potential students.
• Advise current and potential students on program and transition options.

Other Important Functions

• Work with Senior Technician on various program compliance and retention tasks.
• Answer phone, email, convey messages, respond to inquiries from students, instructors, the public and staff in a timely and professional manner.
• Provide program information and give detailed directions.
• Participate in the maintenance of regular or confidential department files, records and other data; gather and compile the required information as necessary; sort and file documents and record according to standard policies and procedures; input various information to system; download, print, sort and file materials as appropriate.
• Maintain, inventory and assist with ordering testing, registration, and instructional supplies.
• Perform other related duties as assigned.

Knowledge of

• Adult Education programs such as high school equivalency and diploma programs.
• Adult Education andragogy.
• Local and state agencies associated with Continuing Education, Transitional Studies, Adult Education.
• Microsoft Office, Ellucian or other data entry program, email, Google applications.
• Classroom technology.

Ability To

• Interpret and apply the policies and procedures of the function to which assigned.
• Respond to routine inquiries and requests for information about the department and the college as a whole.
• Maintain a relationship with a variety of students, instructors, and co-workers conducive to optimal working conditions.
• Coordinate work assignments with others.
• Work independently in the absence of supervision.
• Communicate clearly and concisely, both orally and in-writing.
• Maintain effective audio-visual discrimination and perception needed for:
o Making observations
o Reading and writing
o Communicating with others
o Operating assigned equipment
o Handling varied tasks simultaneously
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
o Standing or sitting for extended periods of time
o Operating assigned equipment
o Handling varied tasks simultaneously
o Bending, stooping, climbing, or lifting up to 50 pounds
• Maintain mental capacity, which allow the capability of:
o Making sound decisions
o Responding to questions
o Demonstrating intellectual capabilities

Posting Detail Information

Open Date 02/09/2018
Open Until Filled No

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree or higher from an accredited college or university?
    • Yes
    • No
  2. * Do you have at least one year experience in adult education, educational or business setting?
    • Yes
    • No
  3. * Please indicate your referral source
    • Job Posting/Employee at CFCC
    • NC Employment Security Commissions
    • Job Posting at Other College/University
    • Newspaper (please list below)
    • Internet Site (please list below)
    • Other (please list below)
  4. Please specify details, if applicable

    (Open Ended Question)

  5. * I UNDERSTAND that CAPE FEAR COMMUNITY COLLEGE requires a complete description of work history with all employment experience detailed to be considered for employment. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish before submitting your application. Applications will be considered incomplete if "see resume" is indicated on your work history.)
    • Yes, I understand and have fully completed all requirements.

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Unofficial Transcripts
  2. Other Documents 1